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Northwest Hillclimb Association
2018 Annual General Meeting Agenda
November 3, 2018 - Big Bear Restaurant Bend, Oregon
ATTENDANCE: Rob Reidel, Deb Reidel, Wilke Myers, Marcy Myers, J. Wilfong, Ryan Davis, Mina Ingraham, Bob Sherman, Marie Sherman, Mike Glass, James Hoffstetter, Doug Batt, Carl Somerton, Dave Bard, Steve Newby (Non-member)
PRESIDENT OPENING REMARKS - Rob standing in: 11:00am “Please be patient with me.” - Rob Reidel
Freezeout Rep: Carl Somerton
Larison Rep: NOT PRESENT (Mike Glass standing in)
Bogus Rep: Carl Somerton
Bible Creek Rep: Steve Newby/Mike Glass
Cascade Rep: NOT PRESENT (Doug Batt standing in)
Hoopa Rep: Doug Batt
Maryhill Annual Rep: Steve Newby/Mike Glass
MINUTES FROM 2017: Wilke Motion, Carl Second: Approved
TREASURER'S REPORT: Carl Motion, Marie Second: Approved
Total Members: 165
1. Rob: NHA is a sanctioning body, not a club. a. Wilke - One of the founding members:
2. Ryan: Motorsport-safety.org will be advertised heavily for $30/day HANS device rentals
NEW BUSINESS (12:00pm):
a. Wilke: All should heed attention to surroundings - in grid, in paddock, etc etc in
case of evacuation. Not only your own stuff, but others stuff. Consider a plan. (IE: Keys in accessible place for RV, not locked. We can move an RV if the owner is not available). We loaded all drivers equipment that was left in grid, and carried out. If a vehicle is locked, it is stuck if the owner is not present. Keep that in mind.
3. Ryan proposal: Hills must offer MSR registration - NHA can provide that service to clubs for X% of proceeds or a base fee. Money goes from MSR to NHA account, NHA cuts check after the event within 15 days. This is easy, I already run MSR for BCA, its simple and provides NHA additional revenue.
i. What if Ryan isn’t around, we may not offer it.
f. Ryan: Consistency is the issue I am concerned with. NHA has historically been a sanctioning body, but it is a series, and currently a bit of a mess. It discourages new drivers.
4. Mike What about cars that are fast, but are stock. HANS not required? Have we
considered similar to NHRA “if you can go faster than ‘X’, you are required ‘Z’”
What about cars that are fast, but are stock. HANS not required? Have we
5. Rob: Increase membership dues? Ending balance is in pretty good shape.
6. Rob: Discussion - Move location? Portland? Also move time? a. Location: Eh... further for some, not for others.
i. Keep location, Bend. Dave Motion, Marie Second: Passed b. Date: Third Saturday of October, to avoid SEMA and weather? Wilke Motion, Ryan Second: Passed
7. Rob: Streaming of meetings in future.
i. Rob: Already in the rules.
c. Impersonal - people say things they wouldn’t say face to face.
i. Marcy: We moved 2019 date, maybe they will come next year?
g. Discussion over, no change - will remain at discretion of president.
8. Rob: All clubs must be a non profit/not-for-profit to obtain NHA insurance.
NHA 2019 SCHEDULE:
Cascade: June 15th/16th, 2019
Freezeout: June 22nd/23rd, 2019 - tentatively (Big event may conflict, push later one week. TBD January.)
Larison: July 6th/7th, 2019 - Tentatively
Hoopa: July 20th/21st, 2019 - Safety concerns with locals. Please discuss with club.
Maryhill 1/Bible Creek: August 2nd/3rd, 2019
Sailor Creek: Aug. 31st/Sept. 1st - Waiting on one more signature from a landowner that is out of area.
Maryhill 2: Sept 20th/21st, 2019
Steve: Discussion - If Bible Creek does not happen, switch Cascade and Maryhill #1?
Cascade cannot run during fire season. Still move Maryhill back?
Three hillclimbs in a row...
Long discussion about dates and club conflicts... Little resolve. Will continue working on schedule.
NEW EXECUTIVES FOR 2019:
President: Nominated: Wilke or Ryan - Vote: Wilke Myers elected
Vice President: Nominated: Mike or Rob - Vote: Rob Reidel elected
Secretary/treasurer: Nominated: Marcy or Ryan - Vote: Marcy Myers elected
Website admin: Keep Ryan? Rob Motion, Marie Second: Passed - Ryan Davis elected
Regalia admin: Keep Deb? Marcy Motion, Marie Second: Passed - Deb Reidel elected
Due to current year issues, awards withheld until next year. Ernie Bogie Award: None
President's Award: None
CLASS CHAMPION AWARDS:
(Embroidery machine broke down recently, only some have been made. The rest will be mailed.)
AS - Wilke Myers
ASL - Marcy Myers
ASP - Richard Thatcher
CSP - Cari Hinesly
DSP - James Hoffstetter
FProd - Bob Sherman
FProdL - Marie Sherman SM - Jared Haaland
SSM 1st - Robert Rousseau
SSM 2nd - Willie Cosby
XP 1st - Stefan Denham
XP 2nd - Dave Kipperman XP
3rd - Mason Henry
XPL 1st - Jennifer Ocker
XPL 2nd - Mina Ingraham
CLIMBED 'EM ALL AWARDS:
PRESIDENT'S CLOSING COMMENTS - From Rob:
It has been an interesting year with the fires, missing/cancelled hills, etc. Next year will be better we hope!
Charles - Get well soon!
Thank you for coming everyone, remember the meeting is the THIRD Saturday in October next year, same location and time.
ADJOURN MEETING: 2:52 pm